Deadline of this Job: 08 January 2023
JOB DETAILS:
How will you fight for an AIDS-free generation?
The Human Resources Officer provides specialized support in the day-to-day management and administration of the human resources function. While the focus is typically on HR administration & compliance, the position will also support other functional areas such as recruitment, staff orientation, training & development, employee relations, compensation & benefits, and performance management.
No two days are alike at EGPAF, but what can you expect in this role?
• Support recruitment processes, including posting vacancy announcements, tracking and reporting on recruitment processes, preparing interview files and schedules, and assisting with reference checks for final job candidates.
• Support the administration of HR policies; including employee terms & conditions of service, leave records, etc. Administer the organization’s medical scheme.
• Ensure complete and up-to-date employment documentation and confidential handling of employee information. Ensure all required employee documentation is obtained, correctly filed, and updated as necessary. Ensure all employees are in receipt of critical HR documents, including a current contract, employee handbook, and job description.
• Support the orientation and onboarding of new employees, welcome package, orienting staff regarding employment conditions, registering staff for benefits schemes, and ensuring new staff has appropriate workspace and resources.
• Support the management and general administration of employee leave and other leave-related processes.
• Prepare and update the human resources database, update the organization chart every month and circulate it to employees.
• Assist with employee safety, welfare, and wellness programs, and support internal communications and staff training & development needs.
• Assist in providing support on the performance management system and ensure that key dates and deadlines are met.
• Ensure compliance with all internal policies and procedures as well as external regulatory concerns and applicable labor laws.
• Support the separation of employees due to resignation, or termination and ensure that all the necessary exit documentation is completed.
Administration
• Assist in the general office management, logistics, and administration, including stationery & supplies, repair, and maintenance of office equipment, etc.
• Provide logistical support for internal and external workshops and training events.
• Organize the boardroom for meetings and ensure refreshments, stationery, projector display, and any other requirements are provided.
• Make bookings for internal and external meetings/ workshops.
• Submit documents for approval to Directors.
• Draft memos, letters, and correspondences.
• Manage and monitor the office supplies and consumables stock levels in the Field offices.
• Prepare PRFs and memos for Admin requests.
• Assist to ensure firefighting equipment is a place and serviced on time.
• Ensure maintenance of office premises and equipment.
• Follow up on utilities (water, electricity) and subscriptions.
Security- Regional Office
• Oversees the security of the EGPAF premises, property, and people.
• Responsible for supervising, training, scheduling, evaluating, and coordinating Security guards.
• Ensures firefighting equipment is in place.
• Investigates and/or report hazards and unusual or suspicious circumstances to management for correction or follow-up actions.
• Reviews reports from guards for completeness and activity needing follow-up; provides written and oral reports to the supervisor.
• Carry out any other duties reasonably assigned by the Supervisor.
To be successful, you will have:
• Bachelor’s degree in Human Resource Management, Business Administration, Organizational Psychology, or a related field from a reputable university.
• Possession of a postgraduate diploma in Human Resources Management is an added advantage.
• At least 3 years of relevant experience in HR preferably with non-profit organizations.
• Knowledge of Country Labour Laws is a must and possession of a good understanding of USAID Rules and Regulations is desired.
Required Competencies:
• Excellent verbal and written communication skills in English.
• Understanding of the sensitivity and confidentiality of the HR function.
• Training in computer applications is required plus a good working knowledge of computers with the ability to use Microsoft Word, Excel, PowerPoint, etc.
• Excellent organizational skills, ability to work independently, assess priorities, and manage a variety of activities with attention to detail.
• Team player with good interpersonal skills and the ability to work in a diverse social and cultural environment.
• Detail oriented and with special attention to accuracy.
• Well organized, self-guided and motivated to produce quality work.
• Integrity, objectivity, and the ability to gain the trust and respect of peers.
