Summary
Date Posted: Friday, May 03 2024, Base Salary: Not Disclosed

JOB DETAILS:
PURPOSE
The specific purpose of the position is to manage the implementation of effective and efficient operational, human resources, financial and compliance activities to deliver Climate Smart Jobs – Market Development in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs) and Guidelines, and client rules and regulations.
The Deputy Team Leader - Operations is responsible for the smooth and efficient functioning of the programme's operational systems, ensures that organizational processes are efficient and effective and guarantees delivery of results through a good understanding of programme risk management, finance, and value for money. The ideal applicant needs to be process-oriented and possess management skills. The applicant also needs to demonstrate a capacity for taking and implementing decisions which apply to staff outside his/her team.
The Deputy Team Leader - Operations reports to the Team Leader.


SPECIFIC RESPONSIBILITIES
Administration
• Responsible for all financial, operational, logistical, procurement, IT, and accounting processes for the programme.
• Ensure project issues and risks are logged, monitored, reported on, managed, and mitigated, and escalate risks and issues to corporate/project leadership, as required.
• In collaboration with Internal Audit/Systems Review and Corporate Operations, conduct periodic compliance checks on processes and internal controls.
• Maintain and build upon a project and risk management portfolio.
• Ensure project fleet is always maintained and in good order.
• Contribute to the development and maintenance of the project risk register.

Financial Management
• Support the external audit process and ensure retention of project records is compliant with company policy.
• Ensure financial processes and procedures are implemented in accordance with Palladium and FCDO requirements.
• Review and recommend for approval all project financial transactions.
• Provide financial reports to the Team Leader (for onward client reporting) and home office as required.

Human Resource Management and Recruitment
• Manage project human resource planning, recruitment and contracting and coordinate inputs and support from the company’s HR and Recruitment teams.
• Be a “one-stop shop” for all human resource concerns of the project.
• Manage the project operations team effectively daily.
• In collaboration with Security, ensure safety and security procedures, including Occupational Health and Safety (OHS) requirements, are in place and adhered to.
• In collaboration with management, ensure staff performance management systems are in place and adhered to;
• Maintain project data on relevant HR systems for short-term and long-term staff and consultants.

Procurement, Sub-Contractor, and Grant Management:
• Prepare procurement documents and manage the procurement process for goods and services required to support effective field operations
• Serve as a main point of contact with service providers and address contractual matters as required.
• Support development of project subcontractor / grant management procedures compliant with the company SOPs and Guidelines and client's rules and regulations.
• Facilitate field office leases
• Monitor and ensure quality of field procurement, ensuring compliance with company anticorruption and due diligence processes.
• Coordinate the processing of service provider work orders and invoices.
• Monitor and report monthly on the status of partner budgets/invoicing and grants.
• Ensure asset management procedures are undertaken and conduct spot checks.
• Report quarterly to client on inventory and assets.

Core Competencies:
• Demonstrating/safeguarding ethics and integrity.
• Demonstrate corporate knowledge and sound judgment.
• Self-development, initiative-taking.
• Acting as a team player and facilitating teamwork
• Facilitating and encouraging open communication in the team, communicating effectively.
• Creating synergies through self-control.
• Managing conflict.
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making.

Functional Competencies:
• Analytical Skills including Presentation of Analyses for Decision-Making and Knowledge Sharing
• Change Agent towards Programme Efficacy and Teamwork.
• Team builder and team leader in matrixed work environment.
• Client Oriented, internally, and externally.
• Strong Communication skills (writing, speaking, composing, presenting, etc) and ability to share expertise for capacity building

Personnel Management:
• Lead, guide, mentor and manage the performance of direct reports and ensure appropriate leadership, guidance, mentorship, and management of other staff.

Required Skills and Experience
• Extensive experience of working within a senior management role within a complex country programme
• High level strategic visioning and project management, preferably with experience in managing large (£10m+), complex, donor-funded projects of similar scale, scope, and complexity, including as Deputy Team Leader Operations/ Deputy Chief of Party or equivalent.
• Experience working with FCDO/DFID/FCO funded programmes preferred.
• The ability to develop relationships with government and its agencies, civil society organization's and private sector organization's is preferred.
• Demonstrated leadership skills necessary to develop, articulate and carry out a vision for the project.
• A post-graduate degree or relevant professional experience in such sectors as financial management, accounting, law, business management and international development.
• Fluency in English is required. A national from Uganda would be an advantage.



Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

Interested and qualified, Click here to apply.


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