Summary
Date Posted: Saturday, April 27 2024, Base Salary: Not Disclosed

JOB DETAILS:
Reports to: Finance Manager

Job Purpose: Plan, manage and monitor the implementation of procurement activities and processes and ensure effective compliance to procurement guidelines and procedures, in order to deliver on approved operational plans in an effective and efficient manner.

Specific Tasks:
1. Comply with Procurement policies and procedures for effective internal controls and high service levels.
2. Ensure timely, quality and cost-effective sourcing and purchasing of materials from Menzies approved and registered suppliers in compliance with company and legal requirements.
3. Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries.
4. Ensure accurate, safe, clean & organised inventory storage through periodic inventory audits and staff training in inventory management.
5. Developing new suppliers in consultation with established tender committee and maintain up-dated suppliers list with clear supplier feedback criteria.
6. Initiate procurement meetings and liaise with users, tender committee, agents, to ensure timely requisitions, approvals and clearance of both local and imported consignments and maintain minutes of the meetings.
7. Identify inventory that are prone to abuse and devise better controls and ensure timely disposal of waste material at value and minimize waste creation and accumulation.
8. Recruit and train Procurement and Stores staff on established procedures and draw up work schedules and KRAs for performance management of direct reports. Supervise leave planning and management.
9. Monitor that all purchases are received and issued in accordance with established policies and procedures and that there is approval and accountability of all transactions to and from the stores.
10. Ensure accurate procurement and inventory record keeping such as GRNs POs, stocktakes and reconciliations reports for periodic financial audits.
11. Conduct independent investigations on inventory related fraud and waste, make analysis and provide solutions to prevent re-occurrences.
12. Submit weekly, Quarterly and annual procurement and inventory status reports for effective procurement and inventory planning respectively.
13. Support ERP to incorporate established procurement and inventory internal controls, transactions, reporting and analysis to minimize manual documentations and excel reports.
14. Undertake the day-to-day supervision of the stores and staff to deliver a customer focused service in accordance with agreed procedures.
15. Ensure the stores area is secure, clean, tidy and free from hazards.
16. Any other duties as may be assigned.

Minimum Requirements:
Education: Degree in Procurement and supply chain/Logistics management or related field; Professional qualifications in Chartered Institute of Procurement (CIPs).

Professional Experience: At least five (5) years’ experience two (2) of which are at supervisory level in a busy procurement department.

Skills & Competencies:
- Business Acumen, Negotiation skills, Interpersonal and Communication skills, Supervisory skills, Organizational skills, Problem solving skills, High degree of integrity, Conversant with computer packages; MSWord, Excel and any ERP application.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified, Click here to apply

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