Deadline of this Job: 16 December 2022
JOB DETAILS:
MAIN PURPOSE OF THE JOB:
To deliver and receive mails and messages to relevant offices
DUTIES AND RESPONSIBILITIES:
• Observe time management, act fast, and take instructions.
• Deliver messages to relevant offices, know physical locations.
• Project/portray the good image of the Organization.
• Performing any other duties related to the field as may be assigned by superior.
Qualification and competencies experiences
• He/she should have A level certificate or its equivalent and at least 3 years' experience in a related field with a clean motorcycle riding permit. Class "A" (is an added advantage).
Skills
• Time management
• Interpersonal skills
Deadline of this Job: 09 December 2022
JOB DETAILS:
Responsible for overseeing all aspects of the company's financial success.
Job description
• Develop financial strategy that minimises risk and forecast opportunity;
• Maintain sound Accounting Policies and Procedures;
• Maintain the Accounting IT system with complete and accurate records; Maintain/reconcile the Fixed Assets to the general ledgers;
• Perform regular high level financial reporting and analysis;
• Prepare annual Budget and perform regular review;
• Manage the Cash flows;
• Improve efficiencies and reduce costs;
• Perform product costing and pricing by closely monitoring competition;
• File tax returns and other statutory deductions;
• Maintain relationships with Customers, Vendors, Banking Institutions, Auditors etc;
• Debt management and collection;
• Coordinate periodic internal audits and year end External Audits;
• Ensuring compliance with statutory law and financial regulations;
• Provide leadership and mentor the team.
Job Specifications
• MUST have a first class Bachelor degree in Accounting or Finance or Economics from a recognised university and MUST be a Certified Public Accountant.
• At least 10 years work experience in a similar position in a medium or large organization.
• Other post graduate qualification in business would be an added advantage.
JOB DETAILS:
Responsible for overseeing all aspects of the company's financial success.
Job description
• Develop financial strategy that minimises risk and forecast opportunity;
• Maintain sound Accounting Policies and Procedures;
• Maintain the Accounting IT system with complete and accurate records; Maintain/reconcile the Fixed Assets to the general ledgers;
• Perform regular high level financial reporting and analysis;
• Prepare annual Budget and perform regular review;
• Manage the Cash flows;
• Improve efficiencies and reduce costs;
• Perform product costing and pricing by closely monitoring competition;
• File tax returns and other statutory deductions;
• Maintain relationships with Customers, Vendors, Banking Institutions, Auditors etc;
• Debt management and collection;
• Coordinate periodic internal audits and year end External Audits;
• Ensuring compliance with statutory law and financial regulations;
• Provide leadership and mentor the team.
Job Specifications
• MUST have a first class Bachelor degree in Accounting or Finance or Economics from a recognised university and MUST be a Certified Public Accountant.
• At least 10 years work experience in a similar position in a medium or large organization.
• Other post graduate qualification in business would be an added advantage.
Deadline of this Job: 19 December 2022
JOB DETAILS:
Job Grade : OAG 20
Job Reference : ADM/56/136/01 Vol.7 [04/22]
MAIN PURPOSE OF THE JOB:
Provide technical support to OAG for efficient and effective records management in compliance with the applicable laws, regulations, policies and standards.
DUTIES AND RESPONSIBILITIES:
1. Planning for the directorate/department/branch
• Assist to initiate procurement procedures and budget implementation as per the department work plan
2. Undertake periodic inventory and appraisal of OAG records
• Conduct a records survey and update OAG records inventory as and when required.
• Establish records retention and disposal schedules and keep security and protection of vital records.
• Carry out the weeding of non-active records and disposal of obsolete records as per OAG policies and guidelines.
3. Maintain Records Archives Management System appropriate to the changing needs of OAG
• Consult with supervisor on handling e-records and report on any changes made.
• Update records classification system.
• Implement national policies on records and archives management in compliance with the applicable legislation and standards.
• Maintain a Records Management Information System and feed the MIS with relevant data from the archives.
4.Implementation of OAG Records and Archives Management (RAM) policy
• Sensitize and guide staff and stakeholders on the implementation of the RAM policy and archives management activities.
• Carry out the induction of new staff on records management
• Provide guidelines and standard procedures for the creation, managing, use, storage and destruction of records.
• Implement and monitor policies and procedures for the management of document, creation, maintenance, storage and destruction.
5. Provide Access and Reference to Archives
• Archive original audit reports signed by the Auditor General
• Update audit reports and archives database.
• Create and maintain back-up storage of audit reports.
• Carry out accession, preserve and conserve archives to make the records available when needed.
• Retrieve archives and serve archival to cleints as approved by the supervisor.
6. Execute other duties assigned.
• Assist in the reproduction and dissemination of audit reports to stakeholders.
• Participate in the implementation of stakeholder's engagement and sensitization activities in Local Governments.
7. Provide Access and Reference to Archives
• Prepare and submit periodic reports as per OAG guidelines and procedures
• Compile periodic reports for management review.
KEY PERFORMANCE INDICATORS:
• Accurate calendar/ dairy submitted.
• Meetings with accurate information of attendance and minutes filed.
• Good customer services.
• Clean and secure office environment.
• Correspondences circulated to the relevant Officers.
JOB SPECIFICATIONS:
Qualifications:
• Applicants should be Ugandans aged 35 years and below, holding a Diploma in Records and Archives management; Library and Information science, Office Management or related field from a recognized university/institution
Experience:
• At least two years working experience in a public or other reputable organisation.
KNOWLDEGE,SKILLS AND ATTRIBUTES:
KNOWLEDGE
• Office administration
• Records Management
• Report preparation
SKILLS and ATTRIBUTES
• Communication skills.
• Team player.
• Linguistic Analytical Ability
• Collaborative
• Planning and organising ability
• Client centric
• Digital literacy skills.
• Confidentiality
• Time management.
• Quality focussed
• Calm
JOB DETAILS:
Job Grade : OAG 20
Job Reference : ADM/56/136/01 Vol.7 [04/22]
MAIN PURPOSE OF THE JOB:
Provide technical support to OAG for efficient and effective records management in compliance with the applicable laws, regulations, policies and standards.
DUTIES AND RESPONSIBILITIES:
1. Planning for the directorate/department/branch
• Assist to initiate procurement procedures and budget implementation as per the department work plan
2. Undertake periodic inventory and appraisal of OAG records
• Conduct a records survey and update OAG records inventory as and when required.
• Establish records retention and disposal schedules and keep security and protection of vital records.
• Carry out the weeding of non-active records and disposal of obsolete records as per OAG policies and guidelines.
3. Maintain Records Archives Management System appropriate to the changing needs of OAG
• Consult with supervisor on handling e-records and report on any changes made.
• Update records classification system.
• Implement national policies on records and archives management in compliance with the applicable legislation and standards.
• Maintain a Records Management Information System and feed the MIS with relevant data from the archives.
4.Implementation of OAG Records and Archives Management (RAM) policy
• Sensitize and guide staff and stakeholders on the implementation of the RAM policy and archives management activities.
• Carry out the induction of new staff on records management
• Provide guidelines and standard procedures for the creation, managing, use, storage and destruction of records.
• Implement and monitor policies and procedures for the management of document, creation, maintenance, storage and destruction.
5. Provide Access and Reference to Archives
• Archive original audit reports signed by the Auditor General
• Update audit reports and archives database.
• Create and maintain back-up storage of audit reports.
• Carry out accession, preserve and conserve archives to make the records available when needed.
• Retrieve archives and serve archival to cleints as approved by the supervisor.
6. Execute other duties assigned.
• Assist in the reproduction and dissemination of audit reports to stakeholders.
• Participate in the implementation of stakeholder's engagement and sensitization activities in Local Governments.
7. Provide Access and Reference to Archives
• Prepare and submit periodic reports as per OAG guidelines and procedures
• Compile periodic reports for management review.
KEY PERFORMANCE INDICATORS:
• Accurate calendar/ dairy submitted.
• Meetings with accurate information of attendance and minutes filed.
• Good customer services.
• Clean and secure office environment.
• Correspondences circulated to the relevant Officers.
JOB SPECIFICATIONS:
Qualifications:
• Applicants should be Ugandans aged 35 years and below, holding a Diploma in Records and Archives management; Library and Information science, Office Management or related field from a recognized university/institution
Experience:
• At least two years working experience in a public or other reputable organisation.
KNOWLDEGE,SKILLS AND ATTRIBUTES:
KNOWLEDGE
• Office administration
• Records Management
• Report preparation
SKILLS and ATTRIBUTES
• Communication skills.
• Team player.
• Linguistic Analytical Ability
• Collaborative
• Planning and organising ability
• Client centric
• Digital literacy skills.
• Confidentiality
• Time management.
• Quality focussed
• Calm
Deadline of this Job: 19 December 2022
JOB DETAILS:
Job Grade : OAG-9
Job Reference : ADM/56/136/01 Vol.7 [03/22]
MAIN PURPOSE OF THE JOB:
Provide secretarial services, receive correspondences, maintain office environment, fix appointments and make follow-ups to support Supervisors and other staff effectively and efficiently.
DUTIES AND RESPONSIBILITIES:
1. Receive and Disseminate Correspondences and Other Information for the Office Custodian of Files
• Provide support in the efficient provision of secretarial services to the Supervisors, and prepare agendas, co-ordinate the production of papers, minutes and keep/retrieve records.
• Provide efficient and effective correspondences, and other information received and disseminated for the office.
• Organise/attend meetings, taking minutes and circulating decisions from the meetings to the relevant action offices.
2. Maintain the Environment of the Office of the Auditor General
• Perform routine check-ups in the office environment and ensure clean and secure surroundings. Deliver a comprehensive range of support activities, proactively troubleshooting and resolve issues which arise.
• Perform routine check-ups and account for office equipment and materials and keep records, within the Office of the Auditor General Office environment.
3. Customer Service
• Attend to visitors/calls and direct them to the rightful Officers they may need to meet/talk to.
• Set up and manage agreed communication system and protocols to ensure consistent standards in all communications from the Supervisors and visitors.
4. Schedule Appointments and Deadlines
• Schedule/maintain, and follow-up on appointments and communicate any changes made.
• Assist in ensuring that demanding workload is appropriately prioritized and all deadlines are met.
5. Process all the Work Assignments
• Organise and store paperwork, documents and computer-based information that may be relevant for the operation.
• Photocopy and print various documents, sometimes on behalf of other colleagues.
• Type, prepare and collate reports and manage database systems.
• Coordinate work, activities within the department within a stipulated time/deadline.
6. Supervise and Develop Staff.
• Set the performance targets together with staff under supervision and carry out performance appraisal for the team.
• Mentor and coach the team.
KEY PERFORMANCE INDICATORS:
• Accurate calendar/ dairy submitted.
• Meetings with accurate information of attendance and minutes filed.
• Good customer services.
• Clean and secure office environment.
• Correspondences circulated to the relevant Officers.
JOB SPECIFICATIONS:
Qualifications:
Applicants should be Ugandans aged 35 years and below, holding a Diploma in Administrative and Secretarial Science, Secretarial Studies, Office Management or in any other related field.
Experience:
Atleast two years working experience as Pool Stenographer/Secretary in a public or other reputable organization.
KNOWLDEGE,SKILLS AND ATTRIBUTES:
KNOWLEDGE
• Office administration
• Secretarial functions
• Report preparation
SKILLS and ATTRIBUTES
• Communication skills.
• Team player.
• Linguistic Analytical Ability
• Collaborative
• Planning and organising ability
• Client centric
• Digital literacy skills.
• Confidentiality
• Time management.
• Quality focussed
• Calm
JOB DETAILS:
Job Grade : OAG-9
Job Reference : ADM/56/136/01 Vol.7 [03/22]
MAIN PURPOSE OF THE JOB:
Provide secretarial services, receive correspondences, maintain office environment, fix appointments and make follow-ups to support Supervisors and other staff effectively and efficiently.
DUTIES AND RESPONSIBILITIES:
1. Receive and Disseminate Correspondences and Other Information for the Office Custodian of Files
• Provide support in the efficient provision of secretarial services to the Supervisors, and prepare agendas, co-ordinate the production of papers, minutes and keep/retrieve records.
• Provide efficient and effective correspondences, and other information received and disseminated for the office.
• Organise/attend meetings, taking minutes and circulating decisions from the meetings to the relevant action offices.
2. Maintain the Environment of the Office of the Auditor General
• Perform routine check-ups in the office environment and ensure clean and secure surroundings. Deliver a comprehensive range of support activities, proactively troubleshooting and resolve issues which arise.
• Perform routine check-ups and account for office equipment and materials and keep records, within the Office of the Auditor General Office environment.
3. Customer Service
• Attend to visitors/calls and direct them to the rightful Officers they may need to meet/talk to.
• Set up and manage agreed communication system and protocols to ensure consistent standards in all communications from the Supervisors and visitors.
4. Schedule Appointments and Deadlines
• Schedule/maintain, and follow-up on appointments and communicate any changes made.
• Assist in ensuring that demanding workload is appropriately prioritized and all deadlines are met.
5. Process all the Work Assignments
• Organise and store paperwork, documents and computer-based information that may be relevant for the operation.
• Photocopy and print various documents, sometimes on behalf of other colleagues.
• Type, prepare and collate reports and manage database systems.
• Coordinate work, activities within the department within a stipulated time/deadline.
6. Supervise and Develop Staff.
• Set the performance targets together with staff under supervision and carry out performance appraisal for the team.
• Mentor and coach the team.
KEY PERFORMANCE INDICATORS:
• Accurate calendar/ dairy submitted.
• Meetings with accurate information of attendance and minutes filed.
• Good customer services.
• Clean and secure office environment.
• Correspondences circulated to the relevant Officers.
JOB SPECIFICATIONS:
Qualifications:
Applicants should be Ugandans aged 35 years and below, holding a Diploma in Administrative and Secretarial Science, Secretarial Studies, Office Management or in any other related field.
Experience:
Atleast two years working experience as Pool Stenographer/Secretary in a public or other reputable organization.
KNOWLDEGE,SKILLS AND ATTRIBUTES:
KNOWLEDGE
• Office administration
• Secretarial functions
• Report preparation
SKILLS and ATTRIBUTES
• Communication skills.
• Team player.
• Linguistic Analytical Ability
• Collaborative
• Planning and organising ability
• Client centric
• Digital literacy skills.
• Confidentiality
• Time management.
• Quality focussed
• Calm
