Deadline of this Job: 28 December 2022
JOB DETAILS:
Epicentre is looking for a main laboratory analytical project manager, responsible for the overall conduct and reporting of the analyses being performed by the laboratory in its Mbarara Research center.
Epicentre has established collaboration with the Mbarara University of Science and Technology (MUST), and set up a full-time experienced research team to conduct high standard clinical research focusing on critical public health burdens in Uganda and Africa. In 2006-2007, Epicentre built a 3 floors building in the compound of the University. The laboratory is currently running automated biochemistry and hematology, BSL2 Bacteriology laboratory, malaria smear microscopy and PCR. The laboratory also contains BSL3 room which has recently been equipped for tuberculosis activities (smear microscopy, culture and drug susceptibility testing).
Reporting directly to the Laboratory Coordinator, this position aims to supervise activities of the main laboratory team, and all daily bacteriology laboratory activities: smear microscopy, culture, AST, media preparation, haematology, biochemistry, molecular biology and others as applicable.
What you will bring
Skills to perform your main activities:
• You will be in charge of study preparation and implementation by ensuring that procedures specified in the analytical plan are followed, and that authorisation for any modification is obtained and documented together with the reasons for change.
• You will ensure that all results of the analyses are fully documented and accurately reported, sign and date the analytical report, if issued, to indicate acceptance of responsibility for the validity of the results. When analytical results are issued, the analytical project manager ensure that these results are only issued under the dated signature of an authorized signatory.
• After completion of the analyses, you will ensure the analytical plan, the analytical report and/or analytical results, raw data and any supporting study documentation are archived and retained.
• You will be involved in research protocol development in collaboration with MUST collaborators and Epicentre epidemiologists in Uganda and Paris: write and validate the SOP related to main/bacteriology lab activities ; design registers, forms, charts, bench aids, lab form completion manual related to main/bacteriology lab activities ; development and optimization of the techniques needed for the studies in collaboration with partner laboratories and participate to implement these new techniques in the laboratory in Mbarara (and identifying the most appropriate techniques, equipment and reagents needed for the Epicentre studies other than TB studies).
• You will contribute to quality Management and results validation by checking that the procedures are performed following standard operating procedures (SOP) and protocol.
• You will document all deviations from procedures and other occurrences and propose corrective action plans.
• You will validate daily results and lab results forms: consistency, completion, accuracy, and ensure that the lab results are dispatched to the clinical team as soon as they are validated.
• Thanks to your precision you will check that specimen logs, registers and forms are complete, and participate in writing the lab manuals in collaboration with the laboratory quality manager.
• You will participate in the planning and follow up of corrective and preventive actions, write validation plans for methods and equipment and ensure proper validation is done for all methods and equipment.
• You will participate in preparation of external order of products and reagents related to main/bacteriology lab activities.
Communication skills :
• You will be expected to have excellent communication skills to reinforce the link between the clinical team/field PI and the main/bacteriology lab activities.
• You will participate in several meetings : laboratory general meetings ; lab coordination meetings ; meetings related to the Epicentre research projects.
• You will be in charge of writing monthly report for studies and reporting any problems to the lab coordinator.
Management skills :
• You will manage and train your team, develop and maintain close relations with HR teams and the laboratory coordinator to ensure the human resources for all laboratory staff are adequately recruited in terms of skills and qualifications, checking that delegation of study tasks is made to appropriately qualified team members, organising regular lab meeting with the laboratory team, and preparing annual vacation plan and staff rotation.
• You will contribute to develop laboratory training activities for Epicentre staff and MUST students by training the staff on the procedures, quality controls, specimen collection, storage and transportation.
• You will ensure that biosafety measures are respected in the main/bacteriology laboratory and that all staff working in the main lab are oriented in Biosafety measures and recommend refresher training when needed.
Qualifications
Education and Professional experience :
• You have a Bachelor of Medical Laboratory sciences (BMLS) from a recognized Institution.
• You have substantial knowledge and previous experience in Laboratory activities management and laboratory procedures (malaria microscopy, Bacteria Culture, Molecular tools, use of automated analyzers for Biochemistry and haematology).
• You have a minimum of 3 years of relevant work experience in a similar position with another NGOs in developing countries and/or in a Research Center.
• Experience/knowledge of Good Clinical and Laboratory Practices and lab safety requirement would be mandatory.
• You have excellent written and oral communication skills in English.
• You have a good command of IT applications (e.g. Excel, Word, Power Point, Sharepoint, etc.).
• You will be expected to have excellent organisational and planning skills, and an ability to work within a multi-disciplinary, multi-cultural, motivated and competent team.
• You have a proven ability to work under pressure, to be thorough, flexible and adaptable. You have good scientific writing skills, good communication and presentation skills.
• You work well in a team and are proactive in proposing new approaches and solutions.
Additional Information
What you will get
• You will work with a multicultural team in the field of epidemiology and clinical research
• You will evolve in the humanitarian environment
• Your contributions and ideas will be valued and highly appreciated
• You will participate in the life of the organization and your responsibilities will evolve over time
• Fixed-term contract of 12 months, renewable.
• Position to start at the latest beginning of February 2023.
• Position based in Mbarara, with travel to study sites and Kampala if needed.
• Remuneration according to experience and Epicentre salary grid.
Deadline of this Job: 16 December 2022
JOB DETAILS:
We are looking for a self-motivated individual, who is also a committed team player to strengthen our staff capacity by filling the following vacant position.
Job Title: Team Leader-Microbiology Section (01)
Reports to: Quality Control Manager
Job Summary:
The Team Leader-Microbiology will primarily be responsible for ensuring timely and accurate microbiological testing of samples submitted and report results.
Key Duties and Responsibilities:
• Responsible for daily microbiological analysis
• Responsible for review of all raw data for microbiological analysis i.e. raw materials, packing materials, finished products, stability cleaning validation samples etc. according to the procedures and standard
• Ensure adequate identification and segregation of test samples to avoid mix-up and cross contaminationsamples,
• Review all documents related to preparation of different cultures, culture handling and incubation
• Review all documents related to sterilization of instruments, apparatus etc
• Review all documents related to environment monitoring in all production areas and also in microbiology area
• Responsible for maintaining all documentations used in Microbiology department
• Manage the allocation of work to the officers in microbiology section
• Any other task as may be assigned from time to time
Qualifications, Skills, and Experience:
• The ideal candidate for the Team Leader- Microbiology Section job must hold a bachelor's degree in Microbiology, Biomedical Laboratory, Biotechnology, or any other relevant qualification from a recognized institution
• At least Four (4) years' experience in Microbiology analysis
• Knowledge of good laboratory and analytical practices
• Good analytical, reporting and communication skills
• Good team player
• Must be computer literate with skills in MS Word, Excel, PowerPoint etc
• High level of integrity and professionalism
• Hands on managerial/supervisory competencies with capacity to multi-task and deliver results efficiently with minimal supervision
JOB DETAILS:
We are looking for a self-motivated individual, who is also a committed team player to strengthen our staff capacity by filling the following vacant position.
Job Title: Team Leader-Microbiology Section (01)
Reports to: Quality Control Manager
Job Summary:
The Team Leader-Microbiology will primarily be responsible for ensuring timely and accurate microbiological testing of samples submitted and report results.
Key Duties and Responsibilities:
• Responsible for daily microbiological analysis
• Responsible for review of all raw data for microbiological analysis i.e. raw materials, packing materials, finished products, stability cleaning validation samples etc. according to the procedures and standard
• Ensure adequate identification and segregation of test samples to avoid mix-up and cross contaminationsamples,
• Review all documents related to preparation of different cultures, culture handling and incubation
• Review all documents related to sterilization of instruments, apparatus etc
• Review all documents related to environment monitoring in all production areas and also in microbiology area
• Responsible for maintaining all documentations used in Microbiology department
• Manage the allocation of work to the officers in microbiology section
• Any other task as may be assigned from time to time
Qualifications, Skills, and Experience:
• The ideal candidate for the Team Leader- Microbiology Section job must hold a bachelor's degree in Microbiology, Biomedical Laboratory, Biotechnology, or any other relevant qualification from a recognized institution
• At least Four (4) years' experience in Microbiology analysis
• Knowledge of good laboratory and analytical practices
• Good analytical, reporting and communication skills
• Good team player
• Must be computer literate with skills in MS Word, Excel, PowerPoint etc
• High level of integrity and professionalism
• Hands on managerial/supervisory competencies with capacity to multi-task and deliver results efficiently with minimal supervision
Deadline of this Job: 18 December 2022
JOB DETAILS:
JOB TITLE: Medical Records Officer
DEPARTMENT: Records
REPORTS TO: HOD Doctors
INTERFACES WITH: Administrator
JOB PURPOSE
Responsible and accountable for the maintenance of health records in AMS, helping conduct document audits, gathering and filing patient information.
JOB REQUIREMENTS
• Minimum of Diploma in Records Management, Medical Records Management or Library and Information Systems from a recognized institution
• Minimum of 1 year work experience in a medical facility,
• Experience using computers and data entry software
• Excellent Verbal and Written Skills,
• Basic Computer skills,
• Good typing and data entry skills,
• Familiarity with medical terminology
CORE COMPETENCIES
• Excellent organizational skills
• Ability to perform well under minimum supervision
• Excellent interpersonal skills using the team work concept
• Attention to detail to ensure accuracy
• Ability to recognize information inconsistencies and take appropriate action to resolve.
• Detail oriented
• Good time management skills
KEY RESPONSIBILITIES
The post holder is required to:-
• Transfer paper-based patient records to an electronic system (Alliance Management System-AMS).
• Ensure that the medical records are organized, accurate and complete
• Safeguard patient records and ensuring that everyone complies with the set hospital standards and ensuring confidentiality of all medical records information.
• Ensure use of clinical coding to record illnesses and treatments on patient records (ICD10).
• Manage index of patients by auditing, correcting and communicating any discrepancies and inaccuracies to the appropriate staff. (Doctors and specialists complete their notes in AMS)
• Book patient appointments and remind patients (IPD) of the scheduled appointments.
• File loose documentation generated from outside and inside Lifelink such as Lab reports, Radiology results, Medical reports, Medication administration records etc.
• Accept ownership and responsibility for all actions, tasks and requests to enhance medical records management and hospital compliance and reputation.
• Carry out any other duties as assigned
REPORTS
• Daily Patient Notes Audit Report
• Daily Attendance per clinic
• Daily Duplicate Postings/ wrong activations Report
• Daily Appointments update
• AMS common challenges encountered Weekly
• Staff AMS training needs.
JOB DETAILS:
JOB TITLE: Medical Records Officer
DEPARTMENT: Records
REPORTS TO: HOD Doctors
INTERFACES WITH: Administrator
JOB PURPOSE
Responsible and accountable for the maintenance of health records in AMS, helping conduct document audits, gathering and filing patient information.
JOB REQUIREMENTS
• Minimum of Diploma in Records Management, Medical Records Management or Library and Information Systems from a recognized institution
• Minimum of 1 year work experience in a medical facility,
• Experience using computers and data entry software
• Excellent Verbal and Written Skills,
• Basic Computer skills,
• Good typing and data entry skills,
• Familiarity with medical terminology
CORE COMPETENCIES
• Excellent organizational skills
• Ability to perform well under minimum supervision
• Excellent interpersonal skills using the team work concept
• Attention to detail to ensure accuracy
• Ability to recognize information inconsistencies and take appropriate action to resolve.
• Detail oriented
• Good time management skills
KEY RESPONSIBILITIES
The post holder is required to:-
• Transfer paper-based patient records to an electronic system (Alliance Management System-AMS).
• Ensure that the medical records are organized, accurate and complete
• Safeguard patient records and ensuring that everyone complies with the set hospital standards and ensuring confidentiality of all medical records information.
• Ensure use of clinical coding to record illnesses and treatments on patient records (ICD10).
• Manage index of patients by auditing, correcting and communicating any discrepancies and inaccuracies to the appropriate staff. (Doctors and specialists complete their notes in AMS)
• Book patient appointments and remind patients (IPD) of the scheduled appointments.
• File loose documentation generated from outside and inside Lifelink such as Lab reports, Radiology results, Medical reports, Medication administration records etc.
• Accept ownership and responsibility for all actions, tasks and requests to enhance medical records management and hospital compliance and reputation.
• Carry out any other duties as assigned
REPORTS
• Daily Patient Notes Audit Report
• Daily Attendance per clinic
• Daily Duplicate Postings/ wrong activations Report
• Daily Appointments update
• AMS common challenges encountered Weekly
• Staff AMS training needs.
