Deadline of this Job: 30 December 2022
JOB DETAILS:
Procurement Assistant
Objectives of the Programme
Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
Organizational context
Incumbent is expected to work with minimum supervision, in accordance with established procedures and practices, dealing with routine matters independently and referring problems or unusual situations to supervisor. Broad guidance is provided by supervisor or other professional staff or through general objectives and instructions regarding resource allocation, divisions/programmes needs and priorities.
WHO Staff Rules and Regulations, Information notes, SOPs. The incumbent is expected to use independent judgment and discretion in interpreting the above to the full range of issues and to keep Managers and staff duly informed.
Summary of Assigned Duties
The Procurement Assistant reports to the Operations Officer, and provides support to both managers and staff members in performing GSM transactions in the following areas: –
1. Assistant in Procurement forecasting.
• Assist the WCO in preparing their procurement forecasts. Based on the procurement forecast plan, the Assistant provides support in executing related procurement activities and may be asked to participate with or in place of the supervisor at meetings with suppliers or programme units.
1. Manage supplier creation process.
1. Receives and reviews purchase requests for goods and services from Requestors [in Technical Units] for clarity, compliance, detail specifications, completeness and obtain additional information considered necessary to facilitate procurement.
1. Raise request for Price Estimate for non-catalogue items/services.
• If the prices of the items are not available, or the item is not in the GSM catalogue, the requestor raises a request for a price estimate through the GSM and the Assistant brings to the attention of the Manager and assists in the RPE process that follows; records and files requests for price estimates for goods and services not already included as a catalogue item; assists the Manager to source providers of the requested goods or services to ensure that all details are available for recording in the GSM. In case of a service request the price, estimates are requested for the services and includes the details like services required, budget amount and the dates within which services are required.
1. Raise or revise request for procurement of goods and services,
• Reviews and performs analysis of responses from suppliers as required by WHO rules, compile and analyse information contain in quotation or proposal to select the most competitive supplier.
• Ensures the selected suppliers/contractors list is sent for creating supplier creation. Proposes, or assists the WCO in proposing, justification for the acceptance of offers which are not the most economic. In case of external service requisitions, the Operations Assistant supports the Manager in evaluating the service request based on WHO policies.
1. Acknowledge receipt of goods and services in the WHO system/ update the procurement Tracker.
2. Keep/update records of all inventoriable items for the WCO.
3. Manage allocation of office space and equipment to staff members in collaboration with the Administrative Services Team.
4. The incumbent will serve as back up to the team members in similar or different positions within the WCO
Core Competencies:
1. Respecting and promoting individual and cultural differences.
2. Moving forward in a changing environment
3. Ensuring the effective use of resources
4. Fostering Integration and Teamwork
5. Communication
Knowledge and Skills:-
Work requires maintaining up to date knowledge on any changes to the standard operating procedures. The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self study or in-house training. Knowledge of WHO rules, regulations, policies and practices would be an asset.
Educational Qualifications
Essential: – Work requires completion of secondary school with training of general administrative practices with focus on Logistics and procurement practices, theories and procedures. Training in logistics, supplies/procurement and travel would be an asset.
Desirable: – Training in UN/HR systems is an advantage. Proven skills in drafting and editing required.
Experience
Essential: – 5 years of experience in procurement positions preferably with several years’ experience in the UN and have a sound knowledge of its rules, regulation, procedures and practices as related to the work.
Desirable: – Experience in other areas such as Programme Management would be an asset.
Other Considerations
Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.
Deadline of this Job: 23 December 2022
JOB DETAILS:
Responsibilities:
• Provide procurement support to the Jhpiego's country office in Uganda.
• Perform purchasing functions including sourcing for quotations and negotiating for prices, terms, and delivery and overseeing after sale services with vendors.
• Prepare basis for vendor selection (BVS) and, if necessary, work with Jhpiego Baltimore team to ensure procurement approval and prepare documentation for pre-approval. Create POs and forward them to vendors/suppliers.
• Follow up with vendors to ensure timely delivery of goods and services.
• Work with Jhpiego staff, in country and in Baltimore to determine requirements for goods and services.
• Maintain/update procurement systems and records: implement the procurement system identified by Jhpiego Baltimore
• Assist in coordinating with Baltimore staff on approvals, shipments, customs clearance, and deliveries to the office. Participate in evaluating, appraising, and selecting pre- qualified suppliers/vendors.
• Facilitate/support routine inventory counts as appropriate. Maintain an up-to-date inventory register in the Intellitrack. Be familiar with and abide by all organizational policies and procedures.
• Assume other responsibilities, as assigned.
Required Qualifications:
• Bachelors' degree in Supply Chain Management, Procurement and Logistics/Finance or Accounting/ Commerce or a related field.
• Must have Chartered Institute of Procurement and Supply (CIPS)
• Minimum 2 years relevant experience in procurement or administration.
• Experience working in a busy office.
• Computer skills including demonstrated hands on-experience with MS Word, MS Power Point, and MS Excel.
• Proficiency in both written and spoken English.
• A broad variety of administrative, office management and computer skills.
• Experience in managing teams and supervising multi-cultural
• staff.
• Self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines. Cooperative, hardworking, flexible & dependable.
• Ability to communicate effectively, instilling trust and confidence.
• Excellent interpersonal and communication skills.
• Demonstrate high integrity and have a sense of confidentiality. Willing to take on extra responsibilities to achieve the goals/ objectives set by the organization.
JOB DETAILS:
Responsibilities:
• Provide procurement support to the Jhpiego's country office in Uganda.
• Perform purchasing functions including sourcing for quotations and negotiating for prices, terms, and delivery and overseeing after sale services with vendors.
• Prepare basis for vendor selection (BVS) and, if necessary, work with Jhpiego Baltimore team to ensure procurement approval and prepare documentation for pre-approval. Create POs and forward them to vendors/suppliers.
• Follow up with vendors to ensure timely delivery of goods and services.
• Work with Jhpiego staff, in country and in Baltimore to determine requirements for goods and services.
• Maintain/update procurement systems and records: implement the procurement system identified by Jhpiego Baltimore
• Assist in coordinating with Baltimore staff on approvals, shipments, customs clearance, and deliveries to the office. Participate in evaluating, appraising, and selecting pre- qualified suppliers/vendors.
• Facilitate/support routine inventory counts as appropriate. Maintain an up-to-date inventory register in the Intellitrack. Be familiar with and abide by all organizational policies and procedures.
• Assume other responsibilities, as assigned.
Required Qualifications:
• Bachelors' degree in Supply Chain Management, Procurement and Logistics/Finance or Accounting/ Commerce or a related field.
• Must have Chartered Institute of Procurement and Supply (CIPS)
• Minimum 2 years relevant experience in procurement or administration.
• Experience working in a busy office.
• Computer skills including demonstrated hands on-experience with MS Word, MS Power Point, and MS Excel.
• Proficiency in both written and spoken English.
• A broad variety of administrative, office management and computer skills.
• Experience in managing teams and supervising multi-cultural
• staff.
• Self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines. Cooperative, hardworking, flexible & dependable.
• Ability to communicate effectively, instilling trust and confidence.
• Excellent interpersonal and communication skills.
• Demonstrate high integrity and have a sense of confidentiality. Willing to take on extra responsibilities to achieve the goals/ objectives set by the organization.
Deadline of this Job: 23 December 2022
JOB DETAILS:
National Medical Stores is an autonomous Corporation that was established by an Act of Parliament in 1993. Our mandate is to procure, store and distribute Essential medicines and other medical supplies to health facilities in Uganda.
Our vision is "A POPULATION WITH ADEQUATE AND ACCESSIBLE QUALITY MEDICINES AND MEDICAL SUPPLIES"
Our Mission is "TO EFFECTIVELY AND EFFICIENTLY SUPPLY ESSENTIAL MEDICINES AND MEDICAL SUPPLIES TO HEALTH FACILITIES IN UGANDA"
National Medical Stores will implement The 2022/2023 Long Lasting Insecticide Nets (LLINS) Universal Campaign project on behalf the Ministry of Health for Storage and Distribution of these nets to all Parishes across the country.
We are now looking for suitably competent Ugandans who possess appropriate skills, knowledge and right attitude to be engaged on short-term contracts as Delivery Clerks. These positions do not exist on the organization structure of National Medical Stores but will be engaged on project basis.
Applications are now invited from suitably qualified candidates who SHOULD have graduated within the last three years i.e 2022, 2021 and 2020 to be engaged on this project, starting January 2023.
Job Ref No. NMS/ DECEMBER 2022
Title : DELIVERY CLERKS
REPORTING TO : STORES AND OPERATIONS DEPARTMENT
JOB SPECIFIFICATIONS/REQUIREMENTS
The candidate should possess the following:
• An Honours Degree.
• Must have graduated in the last three years (2022, 2021, and 2020) iii. Must have obtained at least a Credit in Maths at O'level
• Must be able to load and off load bales of 25 Kgs of nets
• Must be ready to accompany Delivery Trucks in any part of the Country.
JOB DETAILS:
National Medical Stores is an autonomous Corporation that was established by an Act of Parliament in 1993. Our mandate is to procure, store and distribute Essential medicines and other medical supplies to health facilities in Uganda.
Our vision is "A POPULATION WITH ADEQUATE AND ACCESSIBLE QUALITY MEDICINES AND MEDICAL SUPPLIES"
Our Mission is "TO EFFECTIVELY AND EFFICIENTLY SUPPLY ESSENTIAL MEDICINES AND MEDICAL SUPPLIES TO HEALTH FACILITIES IN UGANDA"
National Medical Stores will implement The 2022/2023 Long Lasting Insecticide Nets (LLINS) Universal Campaign project on behalf the Ministry of Health for Storage and Distribution of these nets to all Parishes across the country.
We are now looking for suitably competent Ugandans who possess appropriate skills, knowledge and right attitude to be engaged on short-term contracts as Delivery Clerks. These positions do not exist on the organization structure of National Medical Stores but will be engaged on project basis.
Applications are now invited from suitably qualified candidates who SHOULD have graduated within the last three years i.e 2022, 2021 and 2020 to be engaged on this project, starting January 2023.
Job Ref No. NMS/ DECEMBER 2022
Title : DELIVERY CLERKS
REPORTING TO : STORES AND OPERATIONS DEPARTMENT
JOB SPECIFIFICATIONS/REQUIREMENTS
The candidate should possess the following:
• An Honours Degree.
• Must have graduated in the last three years (2022, 2021, and 2020) iii. Must have obtained at least a Credit in Maths at O'level
• Must be able to load and off load bales of 25 Kgs of nets
• Must be ready to accompany Delivery Trucks in any part of the Country.
Deadline of this Job: 22 December 2022
JOB DETAILS:
Job Summary
Responsible for developing and monitoring the implementation of systems and guidelines for providing pharmaceutical services/Medical logistics to support efficient operations at Baylor Uganda sites.
Overall Responsibilities
1. Strategic Planning & Budgeting Activities
• Develop systems, policies and standard operating procedures and guidelines for the provision of pharmaceutical services across Baylor-Uganda supported regions.
• Develop pharmacy procurement plans and provide technical support in procurement evaluation of pharmacy-oriented bids.
• Develop the pharmacy departmental ‘operation strategy.
• Develop periodic consolidated Baylor-Uganda Pharmaceutical work plan, procurement plan and manage the budget.
• Provide Differentiated Service Delivery (DSD) models that are adapted to provide HIV treatment and care to either address specific barriers/bottlenecks or ease access to HIV treatment and care for a subgroup of persons living with HIV.
2. Supply chain Services Monitoring
• Review and analyse the prescriptions data reports from supported Health Units to detect and verify root causes of errors and make pharmaceutical recommendations on drug treatment.
• Organize the quarterly and monthly audits of pharmacy operations at supported Health Units and monitor implementation of the recommendations
• Monitor the supply system for pharmaceutical products in line with established SOPs.
• Monitor the implementation of pharmaceutical activities across the organisation and write periodic consolidated reports in regard to the performance of the department.
3. Capacity Building
• Develop a capacity building plan and monitor the implementation of the plan across Baylor Uganda supported sites.
• Review and monitor the implementation of strategies for identification, implementation and closing of quality improvement projects
4. Partnerships and Stakeholder Engagement
• Identify and follow up the utilization of resource mobilization opportunities for Baylor.
• Develop and maintain partnerships with key stakeholders, and advocate for coordinated and harmonized interventions in handling medical logistics & buffer stock management Baylor-Uganda Medical logistics objectives and MoH related guidelines.
5. Research
• Identify research opportunities and monitor the conducting of research findings.
• Carry out operational research on the areas of supply chain and logistics to guide and provide lessons to improve performance then document best work practices in Health Facilities.
• Promote knowledge sharing through CMEs on areas of health commodities new developments and changes in line with Baylor-Uganda research guidelines and Pharmacy SOPs.
6. Leadership and People Management
• Provide leadership and direction to the team.
• Mentor and coach team members towards the achievement of directorate objectives.
Required Qualification, Experience and Competencies:
o Masters in Pharmaceuticals and Health Supplies Management or any other related pharmacy related masters with additional training in procurement and supply chain management or Masters in Procurement and logistics/public health or any other relevant field
o A first degree in Pharmacy
o A minimum of 9 years total working experience with at least 4 years in a senior role.
o Experience in medical logistics health system strengthening at supervisory level.
• 9 Years Relevant Experience
JOB DETAILS:
Job Summary
Responsible for developing and monitoring the implementation of systems and guidelines for providing pharmaceutical services/Medical logistics to support efficient operations at Baylor Uganda sites.
Overall Responsibilities
1. Strategic Planning & Budgeting Activities
• Develop systems, policies and standard operating procedures and guidelines for the provision of pharmaceutical services across Baylor-Uganda supported regions.
• Develop pharmacy procurement plans and provide technical support in procurement evaluation of pharmacy-oriented bids.
• Develop the pharmacy departmental ‘operation strategy.
• Develop periodic consolidated Baylor-Uganda Pharmaceutical work plan, procurement plan and manage the budget.
• Provide Differentiated Service Delivery (DSD) models that are adapted to provide HIV treatment and care to either address specific barriers/bottlenecks or ease access to HIV treatment and care for a subgroup of persons living with HIV.
2. Supply chain Services Monitoring
• Review and analyse the prescriptions data reports from supported Health Units to detect and verify root causes of errors and make pharmaceutical recommendations on drug treatment.
• Organize the quarterly and monthly audits of pharmacy operations at supported Health Units and monitor implementation of the recommendations
• Monitor the supply system for pharmaceutical products in line with established SOPs.
• Monitor the implementation of pharmaceutical activities across the organisation and write periodic consolidated reports in regard to the performance of the department.
3. Capacity Building
• Develop a capacity building plan and monitor the implementation of the plan across Baylor Uganda supported sites.
• Review and monitor the implementation of strategies for identification, implementation and closing of quality improvement projects
4. Partnerships and Stakeholder Engagement
• Identify and follow up the utilization of resource mobilization opportunities for Baylor.
• Develop and maintain partnerships with key stakeholders, and advocate for coordinated and harmonized interventions in handling medical logistics & buffer stock management Baylor-Uganda Medical logistics objectives and MoH related guidelines.
5. Research
• Identify research opportunities and monitor the conducting of research findings.
• Carry out operational research on the areas of supply chain and logistics to guide and provide lessons to improve performance then document best work practices in Health Facilities.
• Promote knowledge sharing through CMEs on areas of health commodities new developments and changes in line with Baylor-Uganda research guidelines and Pharmacy SOPs.
6. Leadership and People Management
• Provide leadership and direction to the team.
• Mentor and coach team members towards the achievement of directorate objectives.
Required Qualification, Experience and Competencies:
o Masters in Pharmaceuticals and Health Supplies Management or any other related pharmacy related masters with additional training in procurement and supply chain management or Masters in Procurement and logistics/public health or any other relevant field
o A first degree in Pharmacy
o A minimum of 9 years total working experience with at least 4 years in a senior role.
o Experience in medical logistics health system strengthening at supervisory level.
• 9 Years Relevant Experience
