Administrative Jobs at MUA, Food for the Hungry, Saferworld, Pentecostal Assemblies of God Karamoja Pastorate, d.light and other comapnies

JOB DETAILS:
Food for the Hungry (FH/U) is a Christian international relief and development organization that has been working in Uganda since 1989. FH is currently operating programs in Asia. Latin America and Africa with support offices in the UK, Canada, Switzerland, United States of America and Japan. FH's primary goal is to end all forms of poverty World-wide. In Uganda, FH is operational in the Districts of Adjumani, Kitgum, Lamwo, Kween, Mbale, Namutumba and Amudat Districts implementing programs in four main sectors of Education; Food Security and Livelihoods; Health/Nutrition and Disaster Risk Reduction, with the Head office located in Kampala.

External vacancy announcement FH/Uganda is actively seeking for qualified candidates committed to its Heartbeat and Corporate Strategy to fill the career openings below on a rolling basis:
Job Title: Office Assistant
Position Type: Full Time National
Staff Location: Amudat
Number of Positions: 01
Reports to: Finance Assistant
Contract Length: 2 years (Fixed)
Start Date: October, 2022

Position Summary:
Under the supervision of the Finance Assistant, the Office Assistant will be responsible for the day-to-day running of the administrative functions at the front office and cleanliness of the entire office premises. She/he will be in charge of proper custody of all office property (Steward) that are used daily. Should carry out clerical services and use the office phone to make official calls as will be required. It is critical that the Office Assistant maintain an extremely high level of confidentiality at all times. The staff must be familiar with administrative practices and procedures, should possess an ability to effectively communicate, and ensure that all are performed in a high quality and time sensitive manner.
Duties and Responsibilities
• Customer care and front desk management
• Administration and Stores
• Administration and Stores management
• General Office Management:

Education & Experience
• O' Level and or its equivalent or other related disciplines from a recognized institute.
• At least three (3) years of relevant progressive experiences it an administrative function within an NGO.
• Customer care certificate is an added advantage.
Language Skills
Proficiency in spoken and written English. Knowledge of the local language (POKOT) is MUST.


JOB DETAILS:
Trustees

Saferworld – We put People at the heart of what we do.
Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity.

Who we are
Established in 1989 Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace.
Today, with headquarters in London and a presence in regional and policy centres including Brussels, Nairobi, Vienna, Washington DC and Beijing, we remain one of the world’s leading organisations on conflict prevention thinking and practice. Learn more about us by visiting: www.saferworld.org.uk

About the board The Board of Saferworld is currently looking for new Trustees to join us at an exciting time to support our strategy development and continue our peacebuilding work in complex environments.
Our organisation is led by its Board, who are responsible for the governance and strategic direction of the organisation. Being a Saferworld Trustee is an influential and valuable role and you will make an important contribution to our current peacebuilding work, and our future direction.

Who we are looking for
We are interested in hearing from individuals who share our values, have capacity for independent and creative thinking, and bring relevant competence and experience to our governing body. Whether you are an experienced Trustee or wanting to take your first step at Board level, we still want to hear from you.
In addition to people with knowledge and commitment around Saferworld’s particular contributions to conflict prevention and peacebuilding policy and programming, we also value experience of the countries and communities where we work. Having a background in specialist areas that will enhance our effectiveness as a board is especially welcome, such as, organisational development and change; executive management and leadership; risk and compliance management; financial management and accounting; media and communications; digital marketing and innovation; human resource development – but also programmatic experience such as the role of social change movements and networks in peacebuilding or political influencing.
Saferworld is an equal opportunities employer and we are committed to creating an inclusive environment for all employees and Trustees. We celebrate difference and applications are actively encouraged from individuals from diverse backgrounds, in particular, those who reflect and represent the communities we work in. We are committed to ensuring gender equality within our organization and we also welcome young people to apply.

In line with the UK Charity Commission Guidance for Trustees, our Trustees are expected to carry out the following duties honestly and reasonably:
• Ensure the organisation is carrying out its purposes for the public benefit
• Comply with our governing document and law
• Act in the organisations best interests
• Manage the organisation’s resources responsibly
• Act with reasonable care and skill
• Ensure the organisation is accountable


Benefits and Expenses
The benefits of becoming one of our Trustees is the opportunity to make strategic decisions and developbnew skills, network with senior professionals, and influence the future shape and direction of Saferworld. In line with the UK Charity Commission regulations no payment will be made for these positions, but all expenses will be reimbursed for attendance at our quarterly meetings. Time commitment Your minimum commitment in an average year is likely to be about 5 to 6 days, of which 4 would be on fixed dates, planned well in advance. We encourage active participation and Trustees often give more time. Initial term of office is for 3 years, with the potential to be reappointed for a further 3 years.
There are four Board meetings a year, each lasting one day – usually in London (we welcome applications/expressions of interest from well-qualified people who are based in any region of the world, and not simply those within easy access of London). In addition, there are number of meetings a year of the different Working Groups and Committees. We also encourage Trustees to visit a country programme internationally when possible or required – and you’ll be invited to attend occasional events to support the charity and asked to provide support and advice when appropriate.
You will be offered a comprehensive induction and ongoing support by your peers and colleagues, including sessions at every Board meeting about our work and the Trustee role.


JOB DETAILS:
Project Director

General purpose of the job
The project director is the team leader of the project staff. He/she is expected to offer knowledge, guidance and technical skills to children, project committee, parents, fellow project workers and church leadership in areas of spiritual development, project planning and budgeting, comprehensive healthcare, social and skills development and academic advancements.

Core duties and responsibilities.
• Serves as an advocate for children and their caregivers who live in poverty and are not able to speak out for themselves
• Directs the day to day running of the activities of the project for effective implementation of the program.
• Assist the overseer in implementing the standards of the partnership agreement as the lead technical staff
• Maintains books of accounts and prepare project financial reports.
• Prepares and submits reports to leadership as a means to monitor and evaluate the program.
• Motivate and encourage the church in mobilizing resources that can provide sound learning opportunities for the participants in all areas of child-development in order to prevent creating dependency syndrome.
• Discharge such other duties as assigned by the appointing authority and compassion office.


Job description and person specifications
A minimum of a Degree in Development Studies, Social Work, Education, Child Development and Children’s Ministry, Business Studies (ether management or Accounts option), Social Sciences, Community psychology or any other Arts degree from a recognized university or institution.


JOB DETAILS:
Customer Experience Analyst

Position Description
The incumbent will be responsible for evaluating and identifying trends in collections by analyzing collections data. This involves collecting and examining data and using the information gathered to create coherent, intelligent reports, then presenting reports to team and to management.

Roles & Responsibilities
• Business reporting, planning and detail analysis of data that provide relevant insights to the Business
• Tracking and reporting key performance indicators for the team and management via data dashboards and graphs.
• Preparing required reports periodically (hourly, daily, weekly, monthly, quarterly, yearly) and supporting the business with ad hoc reporting.
• Providing timely and actionable analysis on customer behaviour and collections performance.
• Coordination of collections forecasting, planning activities with other functions and stakeholders within the organization (Demand Planning, Marketing).

Qualifications and Desired Experience
• Bachelor's degree in Statistics, Quantitative Economics, Mathematics or any other related qualification from a recognised institution.
• Exceptional knowledge of Microsoft Office Applications and Google Workplace/Suites.
• Exceptional ability to provide insightful analysis of large amount of both quantitative and qualitative data.
• Proven ability to transform policies into data models is a must.
• Good knowledge of data visualization and data visualization tools
• Knowledge of Relational Database Management Systems and Programming is a plus.
• Knowledge of Business Intelligence (BI) tools is a plus
• At least 2 years’ experience in a busy organization handling similar task.
• Minimum Credit in Mathematics at O- Level a must.
• Advanced problem-solving and analysis skills
• . • Superior oral and written communication skills.
• High level of organization and detail-orientation.
• Strong work ethic and willingness to take initiative.
• Good attitude toward teamwork as well as the ability to work independently.
• Demonstrated ability to multitask and prioritize.
• Excellent time management.
• Ability to work flexible hours.


JOB DETAILS:
Head of Impact & Partnership (HIP)

Job Purpose:
Jibu is looking for a Head of Impact and Partnership who will be responsible for developing fundraising campaigns, new grant partnerships, and donor reporting programs. This role will also contribute more broadly across the organization, including working on Jibu public relations strategy and driving business impact in each Opcos and globally.
The successful candidate will support and deepen engagement with impact partners through strategic management and leadership across external donors and internal high-level partners
Supervision Received: This position works highly autonomously and reports directly to the CEO

Duties & Responsibilities:
Develop strategic partnership:
• Develop and launch a new Jibu - customer sponsorship program
• Establish partnerships with donors to further access of safe drinking water for communities
• Identify opportunities and write grant applications
• Ensure that all partners’ program results are received, supervised, filed and in compliance with donor objectives both in the field in deskwork analysis

Drive Jibu business impact:
• Manage communications campaigns and brand strategy for the company and franchisees.
• Raise awareness of Jibu business and its impact in the community
• Engage in dialogue and interact with both internal business leaders and executives as well as external stakeholders

Team engagement and company growth
• Be fast, hands-on, and come with an ownership mentality
• Be honest, reliable and dedicated
• Bring the energy and stamina to go far with Jibu and join us in building a unique success story

Experience Requirements
Minimum Experience:
• 2+ years’ experience with professional writing - whether it be grant applications, memos, briefs,bor any other form of professional writing
• Excellent oral and written reporting skills and demonstrated ability to write and edit reports under deadline pressure
• Ability to write clear and concise reports and proposals and to meet required reporting deadlines
• Working knowledge of budget development and management
• Experience in Awards and partnership management fields are preferred

Preferred Experience:
• Experience in relief or development programs is a plus
• Experience working in a social enterprise or a startup is a plus

Culture Fit Criteria:
At Jibu, we do not recruit based CVs only, we look for a candidate with the right attitude, hunger
for success and talent.
• A self-starter and initiator with an intrinsic motivation to perform
• Highly motivated to Get Things Done in an autonomous and independent matter
• Strong entrepreneurial and business instincts
• Proficiency with Microsoft Office suite including Excel, Word and Powerpoint
• Perfect written and spoken English and knowledge


JOB DETAILS:
District Support Officer

Purpose of the job
Support the environment management function in Local Government Staff, private sector and civil society organizations.

Key duties and responsibilities
Support the Senior District Support Officer to:
• coordinate environmental programs in local governments, private sector and civil societies;
• guide in the preparation and implementation of District Environment Action Plans and other environment management programs;
• develop environment management capacity building programmes for local governments;
• review local government environment management reports;
• review ESAs and undertake inspection and audit functions;
• perform any other duties as may be assigned.

Person specifications
Qualifications
• A Bachelor’s Degree in any of the following fields: Science Education, Environmental Science, Conservation Biology and Development Studies.

Experience
• At least 3 years’ relevant work experience in environment management.

Tenure of appointment:
• The appointment shall be for an initial period of two (2) years with effect from the date of assumption of duties and may be renewed subject to evaluation of performance of duties or any other considerations

Duty station:
• Successful candidate may in the interest of NEMA be required to serve in any part of Uganda.

Key competences and skills
• Analytical skills;
• Reporting skills;
• Communication skills;
• Good morals and high level of integrity;
• High levels of confidentiality.


JOB DETAILS:
Job Purpose
The key purpose of this role is to ensure achievement of the EAC’s mission which is to widen and deepen economic, political, social and cultural integration through increased competitiveness, value added production, trade and investments. The Deputy Secretary General will be in charge of matters related to customs, trade and monetary Affairs in line with the Protocols and the Treaty for the Establishment of the East African Community. She/he will deputise and assist the Secretary General and provide strategic leadership for the development of overall strategies and implementation of projects and programs in the sectors in collaboration with the implementing ministries of the Partner States in line with the EAC Development Strategy.

Duties and Responsibilities:
Assist to:
1. Provide strategic leadership in matters related to customs, trade and monetary affairs in collaboration with the implementing ministries of the Partner States;
2. Oversee the development of the policies and strategies for the Community in the specific sectors;
3. Oversee the implementation of programs and projects for the most appropriate expeditious and efficient ways of achieving the objectives of the community in line with the EAC Development Strategy;
4. Coordinate the implementation of the Protocols for the establishment of the EAC Customs Union, Common Market and Monetary Union;
5. Oversee the development and implementation of the consolidated annual operation plans and budgets, and ensure complementarity and synergy and cooperation within sectors under his/her supervision;
6. Coordinate resource mobilization for the various programs and projects of the customs, trade and monetary affairs;
7. Initiate and implement systems that guarantee prudent utilization of the mobilized resources for the sectors and alignment of the resource requirements to the EAC Development Strategy;
8. Provide leadership to and manage the performance of the Directors in the sectors through the development of annual targets, performance standards and annual performance appraisals;
9. Coordinate the implementation of decisions and directives of Summit and Council;
10. Pursue strategic partnership, collaboration and regular relations with top-level stakeholders in appropriate agencies in the Partner States and other Development Partners;
11. Perform any other duties as may be assigned by the Secretary General from time to time.

Qualifications and Experience:
1. A minimum of a Master’s degree in any of the following fields: regional integration, customs, trade, economics, governance, business administration or management, law, leadership, management, education or any other related field from a University recognized by a competent authority in a Partner State;
2. A minimum of 15 years of experience in management and leadership with evidence of working and succeeding in complex public, private, or regional integration settings, at least 8 of which shall be at executive level;
3. A proven track record of working collaboratively with stakeholders including development partners and senior/executive Government officials;
4. A proven track record of implementation and monitoring of multilateral/Regional/ Bilateral agreements;

Skills and competencies:
1. Leadership and managerial skills;
2. Conceptual, analytical, result-oriented, and problem-solving skills;
3. Communicate with impact to influence and motivate others to achieve results;
4. Financial management skills including planning and budgeting oversight.
5. Demonstrated experience in networking, teamwork, and building sustainable strategic partnerships;
6. Negotiation skills with demonstrable experience in navigating between differing demands and stakeholders;
7. Work effectively with people from various backgrounds and create an environment where diversity is respected.

Education Qualifications
All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.
All professions that require registration with specific professional bodies will be expected to be in compliance with such requirements.
Relevant Working Experience
Internship, training and apprenticeship will not be considered as relevant work experience.
Equal Opportunity
The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.


JOB DETAILS:
Hello Hello! Alight is recruiting Administrative Officer for our program in Uganda to be based at Kampala Office. You’re interested in joining us? Welcome, we’re happy you’re here!

If you join us, you will find…
A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.
A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it.
Reporting to the Logistics Manager, the Administrative Officer will be responsible for overseeing administrative and office operational support of ALIGHT Uganda Program. He/she will ensure effective and efficient administrative support services to ALIGHT’s Country Office, ensure that ALIGHT’s and other applicable procedures and regulations relating to logistics, security and administration are complied with. He or she will also be responsible for providing services to incoming visitors, answer all calls, redirect calls to staff, maintain a clear, safe and attractive reception environment at ALIGHT Kampala Head Office in line with Operations guidelines. He / she will also act as a liaison between ALIGHT staff and guests; provide support to various administrative duties to ensure that the office runs in a smooth and efficient manner. He or she will also be responsible for Expatriate Visa processing, Work permits, NGO registration, renewal of legal documents etc.

Key Duties & Responsibilities
Reception Roles
• Manage the reception of visitors to the Country Office.
• Greet, welcome, guide and direct office guests appropriately and handle, answer, screen and forward incoming calls.
• To take care of the reception area and ensure that it has good ambiance on a daily basis by ensuring that it is tidy and presentable.
• Provide or channel appropriately basic and accurate information in-person and via phone/email to inquiries
• Receive, record, sort and distribute all office correspondences (mail/deliveries and courier) on a daily basis.
• Ensure front office safety and security, following laid down office safety and access procedures. .
• Assist staff in photocopying, scanning and printing of office documents.
• Receive, record and file all of official correspondences.

Administration
• Record all office supplies’ movements in and out of stores, ensuring the stock cards are kept up-to-date.
• Compile quarterly needs for office supplies and submit to Logistics Manager for onward approval and procurement.
• Produce monthly stock utilization report for office supplies for submission to Logistics Manager.
• Maintain and update an inventory with all expatriates at their different remises and handle their needs.
• Ensure that ALIGHT Kampala main Office is well maintained and all repairs are done in a timely manner.
• Working closely with procurement unit, ensure general office comfort items, garden / compound and sanitary supplies and materials are acquired timely, stocked and available for use by cleaners, cooks and gardeners.
• Support in booking accommodation for all national staff to Kampala and liaise with field office operations teams to arrange accommodation for field travels.
• Ensure payments for all invoices for accommodation, with supporting Travel Authorization Forms and email authorizations of staff travels are forwarded to finance department for prompt settlement.
• Manage, maintain and update the records and renewal process of NGO operating permits with NGO Bureau and certificate of registration with UBRA to ensure validity and compliance status at all times.
• Support in processing Immigration Instruments including visa applications for international staff as and when required.
• Process applications for work permits and dependents pass for international staff.
• Process e-tickets for international travels and coordinate in country reservations for international staff.
• Working closely with supervisor, ensure that ALIGHT staff, consultants or such relevant visitors to Uganda are confirmed for accommodation, airport transfers, in-country travel schedules, meeting schedules, and such related.
• Make and confirm bookings for conferences, workshops and accommodations in Kampala and Entebbe for staff and process the necessary documentations (participant’s lists, PRF, Invoices and payment vouchers).
• Process payment for suppliers (hotels), local air travels, ticketing services and share proofs of payments with service providers.
• Monitor and track utility (water and electricity), CUG, phone bills and rent and ensure that the bills are paid in a timely manner.
• Work hand in hand with the HR department to process staff IDs in a timely manner.
• Plan, organize and provide support in the preparation of events, meetings, workshops and conferences within and outside ALIGHT.
• Supervise, evaluate and develop the performance of the Cleaner through providing constructive feedback, coaching and mentoring in line with the Human Resource Manual.
• Support in the coordination of interpretation services for IOM / including payments and Invoicing in collaboration with Head of Programs and Finance team.
• Support in the interpretation services for Sweden Embassy / including payments and Invoicing in collaboration with Head of Programs and Finance team.
• Ensure safe and cost effective staff accommodation as per policy to field staffs.
• Handling all necessary arrangements for Alight staff and other associates visiting Uganda with welcome services, travel arrangements and with needed work setting in the office other external premises.
• Manage office supplies, ensuring responsible utilization and accountability.
• Ensure International in-bound and out-bound travels are well coordinated and supported with vehicles, security briefs and travel logistics notes prior to departures.
• Plan, organize and provide support in the preparation of events, meetings, workshops and conferences within and outside Alight.

Requirements
• A minimum of a bachelor’s degree plus relevant certifications in front / office administration or management
• At least three years (3) proven full time work experience as a receptionist, front office representative or similar role, in a large and busy agency/office.
• Proficiency in microsoft office suite required.
• Hands-On experience in handling and using office equipment (e.g. landline, fax machine, scanner and printers)
• Professional attitude and appearance, and ability to multitask
• Ability to adapt and handle emergency situations in a timely, calm and effective manner
• A pleasant personality, with customer service orientation and attitude
• Solid written and verbal communication skills required.

Behavioral competences:
• Front desk management
• Customer care
• Records keeping skills
• Excellent communication skills including excellent writing skills
• Proficiency in major software programs such as Word, Outlook and Excel
• Good interpersonal skills
• Ability to work in a team
• Strong analytical, written and verbal skills
• High level of integrity, accountability and personal ethic
• Good interpersonal skills; ability and inclination to work in/with teams
• High level of self-drive, discipline and desire to achieve
• A go getter requiring minimal supervision to work towards results. Honest


JOB DETAILS:
Material Controller

Roles and Responsibilities
• Ensure that all materials databases and project reporting tools are updated and maintained concisely and accurately with the latest information.
• Implement materials management strategies and plans Oversees all third – party Verification, inspection (as required), and receipt of all project material.
• Control/store/preserve Inventory and Equipment as per industry standards and operational requirements.
• Capture all transaction in electronic system and report accordingly.
• Interact with Operations Department to supply to sites fit for purpose materials as per operational requirements.
• Implement all necessary standards and supervision to comply with HSE objectives.
• Provide coaching and mentoring to align to nationalization plan and transfer of competency.
• Overall accountability for supervising and leading the field materials and logistic team.
• Supervise premises and personnel in relation to safety and objection performance.
• Arrange and segregate materials in corresponding location
• Consolidation and integration of material returns from the rig site and other project sites
• Requisition – purchase requisitions for consumables in the warehouse/ yard
• Maintain orderliness and cleanliness of the warehouse and material yard
• Perform any other duties assigned by Superior.


Qualifications and Experience
• Bachelor’s degree in a related field.
• 5 years Oil & Gas Materials Management experience.
• Materials Management Systems experience.
• Experienced in the control and management of materials from receipt at warehouse through to distribution to required site location.
• Competent in maintaining and updating project reports accordingly.
• Ability to identify oil and gas project materials and equipment.
• Demonstrable safety leadership experience.
• Proven ability to work to demanding project schedules
• Promote H2S policy and other regulations such as LOLER, Environmental, COSHH, Dangerous Goods, etc.

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