Summary
Date Posted: Wednesday, May 08 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.
GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Overall purpose
The Finance and Administration Officer will be responsible for providing administrative, coordination and financial management support under the supervision of the Finance and Administration Manager. The position holder will ensure processing, recording of payment transactions and office management processes are done in timely and accurate manner. The position holder supports compliance, and the expectation is for strong collaboration with all office staff members. The position requires resolute fiduciary responsibility of all financial resources and high professional standards with a willingness and ability to enforce compliance with GAIN and donor policies and procedures.

Tasks and responsibilities
Financial management:
• Work with the Finance and Administration Manager to plan and implement financial and administrative operations systems in accordance with GAIN policies and procedures while keeping within donor
• requirements. This includes systems for Cash Flow management, consolidation of accounting information, internal controls, financial reporting, financial record keeping, grant management and compliance.
• Support the Finance and Administration Manager to improve and enhance the efficiency of existing control systems and develop standard operating procedures for accounting.
• Perform financial review of purchase requests, purchase orders, and payment requests to ensure
• compliance with GAIN policies and procedures and donors grants and contracts requirements and promptly process payments.
• Preparing cash flow forecast and ensure adequate funds in the office.
• Preparation of monthly reports, ensuring all transactions for the month are recorded accurately and deadlines set by the global finance team are met.
• Timely preparation of monthly bank statements and bank reconciliations.
Global Alliance for Improved Nutrition
• Supporting the Finance and Administration Manager on preparation of programme budgets, analysis of grants and expenditure.
• Preparing country office budgets and finalizing them in collaboration with the Finance and Administration Manager.
• Support in preparation and availability of statutory financial Statements, Annual Income Tax returns, PAYE returns, NSSF etc.
• Securing the proper filling and storage of all financial records.
• Support all the external audits processes, providing timely documents and preparing schedules as may be required.
• Assist with follow up on subaward compliance issues, audits, and document resolutions.
Human resources and procurement:
• Support the Finance and Administration Manager in administering recruitment and procurement of goods and services in accordance with GAIN rules and procedures.
• Support the Finance and Administration Manager and staff in operational aspects of establishing a network of experts.
• Create, update, and maintain organized files and records related to such, ensuring confidentiality of records.
Office management
• Ordering stationery and IT equipment.
• Dealing with correspondence, complaints, and queries.
• Implementing and maintaining procedures/office administrative systems.
• Ensuring that health and safety procedures are observed.
Travel and meeting-related administrative work:
• Assist in coordinating the travel (visa, booking transport and accommodation) of GAIN staff, consultants and senior partners which relates to the implementation of GAIN activities in Uganda.
• Work with the project teams to ensure travel per diems and reimbursements are performed within GAIN policies and procedures and reconcile staff debtors accounts monthly.
• Assist in organizing and participating in work planning and progress reporting meetings.
• Assist in organizing stakeholders’ meetings and other statutory meetings.
• Perform other relevant operational, financial, and administrative duties as relate to the implementation.

Key organisational relationships
• Reports to the Finance and Administration Manager.
• Close collaboration with staff members in GAIN especially finance and HR teams.
• Liaises with other partners or government as may be necessary Global Alliance for Improved Nutrition

Competencies
• Familiarity with major international donor rules and non-profit accounting.
• Familiarity with computerized, double-entry accounting software.
• Accuracy in the processing of cash transactions, mathematical aptitude, and attention to detail.
• Ability to work without close supervision.
• Computer literacy with excellent MS word, MS Excel, Outlook, PowerPoint, and Tally skills.
• Familiarity with QuickBooks, Navision or similar accounting software required. Familiarity with Salesforce is a plus.
• Ability to plan and organize a substantial workload that includes complex diverse tasks and responsibilities.
• Problem solving, decision making and delegation skills.
• Excellent oral and written communication skills (English)
• High level integrity and sound judgment.
• Ability to cooperate with others and work in a participatory manner to achieve established goals.
• Proactive with a commitment to quality and accuracy with close attention to detail

Experience and Education
• A degree in accounting or a relevant business field.
• Relevant accounting qualification (CPA 3 or other, would-be a plus).
• Experience in office administration, accounting, bookkeeping, or cashiering, including experience with double-entry accounting preferably in an international NGO.

Other requirements
• Proactive and self-motivated individual capable of engaging persuasively with various stakeholders.
• Excellent command of written and spoken English required.
• Willingness and ability to travel, within and outside of Uganda.
• Ability to work independently and meet deadlines.
• Existing right to live and work in Uganda.
• Pragmatic, dynamic, and autonomous person.

WHAT GAIN OFFERS
• Flexible working hours
• Friendly working environment
• Professional development opportunities

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

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