Summary
Date Posted: Wednesday, October 18 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose:
Reporting to the Chief of Party (COP), the Director of Finance and Operations is responsible for overall accounting and financial management of the USAID/ICARE and works closely with the COP, technical staff, and MUCOBADI staff to ensure project resources are effectively and efficiently used in order to achieve project objectives and results. You will ensure that project implementation is done in an environment of strong controls that the project complies with MUCOBADI and USAID rules and regulations and that appropriate systems and procedures are in place.

Key Responsibilities:
• Provide leadership on all aspects of financial stewardship, budgeting, financial analysis, resource procurement, and operational analysis for the USAID/ICARE Activity.
• Provide oversight leadership and overall supervision of the project finance, grants, administration, and operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) to ensure financial and operational information are provided to project leadership, technical staff, and MUCOBADI head offices for timely decision making
• Ensure compliance with MUCOBADI finance, accounting, and procurement policies and procedures as well as local laws (i.e. taxes, customs, registration, minimize unbillable expenses); Manage and oversee project’s internal and external financial audits, follow up on implementation of audit and compliance review recommendations;
• Lead the planning, developing, submitting, monitoring, and review of annual budgets and ensure they are approved in a timely manner;
• Provide oversight in ensuring that project offices are effectively managed and that project staff have access to adequate transport, procurement, ICT, administrative, and safety & security management support;
• Ensure timely submission of monthly accounting reports including trial balances, balance sheets, and P&L statements to project leadership and MUCOBADI and review balance sheet reconciliations;
• Review, approve and pay out cash disbursements to vendors and grantees in a timely manner and ensure that all expenses are allowable, allocable, reasonable and documented per MUCOBADI and USAID policies and have adequate support documentation;
• Facilitate monthly payroll processing and remit required withholdings, taxes and other benefit management
• Assess monthly cash flow needs for the project according to planned activities;
• Oversee the management of bank accounts: follow transfers, check balances, check authorized expenses and online transactions, advise COP and the Executive Director on changes in bank account signatories;
• Ensure bank reconciliations of all accounts are performed monthly and compliance issues are addressed in a timely manner and advise project leadership accordingly.
• Analyse gaps between planned budgets and actual expenses and report to COP, ED, and activity technical leads;
• Identify project financial risks and consult with the COP for rectifying these and, where necessary, seek the Executive Director’s support;
• Ensure capacity building for finance team members in order to increase the level of technical ability and skills within the department to deliver financial and operational outputs; provide regular training and coaching on donor regulations grant management systems, financial management, procurement, logistics, and administrative procedures;
• Develop and strengthen internal control systems and review of structures to ensure adequate segregation of duties among finance and operations functions including cash receipt, cash disbursement, bank reconciliation functions
• Periodically recommend the review of the finance manual and procurement manuals to further strengthen the financial management framework.
• Improve information flows within the USAID/ICARE finance department and with other departments of MUCOBADI;
• Engage with Finance and Operations managers regarding other MUCOBADI projects to coordinate tasks, share best practices and lessons learned, and collaborate on process improvements.
• Supervise the Finance and Operations directorate staff
• Perform any other duties assigned to you by your supervisors.

Required Qualifications:
• A Master’s Degree in Accounting, Business Administration, Finance or other relevant field;
• Professional certification (CPA or ACCA).
• Minimum of eight years of experience in senior administrative and financial management of large-scale, complex, programs, including experience in managing donor funded grants and subcontracts/grants
• Experience in risk management and implementation of internal controls
• Good understanding of the USG donor rules




Work Hours: 8

Experience in Months: 96

Level of Education: Postgraduate Degree

Job application procedure
Qualified individuals can send online applications (cover letter and CV as one document) to Email:
hr@mucobadi.org 
Deadline: 19th October 2023
Please Note:

MUCOBADI is an equal employment opportunity employer and is against any form of discrimination against PLHIVs, Women and PWDs and is committed to the safety and Protection of children.


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